Visual Timesheets for Staffing Agencies
Verify every hour submitted by your remote teams and offshore contractors. Protect your profitability by ensuring you only bill clients for verified, productive work.
The Staffing Agency Verification Challenge
Staffing agencies must verify hours from remote teams and offshore contractors, but traditional timesheets provide no real proof. This leads to:
- Unverified hours eating into margins (5-10% revenue loss)
- Client disputes over contractor productivity
- Difficulty proving value of remote workers
- Risk of billing for non-productive time
- Margin erosion from unverified hours
- Loss of client trust when disputes arise
Real Impact: A typical staffing agency with 100 contractors loses 5-8% of revenue to unverified hours. For a $1M monthly revenue agency, that's $50,000-$80,000 per month in margin erosion.
How Visual Timesheets Protects Your Margins
Visual Timesheets provides instant verification of every hour submitted by contractors. Visual proof ensures you only bill clients for verified, productive work—protecting your margins and building client trust.
Verify Every Hour
Instantly verify all submitted time logs against visual proof. See exactly what contractors worked on during billable hours, ensuring accuracy.
Protect Profitability
Ensure you only bill clients for verified, productive work. Protect your margins by eliminating unverified hours and preventing revenue loss.
Build Trust
Stand out by offering 100% billing transparency with our time tracking software. Clients trust agencies that provide proof, leading to longer contracts.
Insurance Policy
Visual proof is your insurance policy for remote contractor billing. It's built unbreakable trust with key clients and protected margins.
Before vs. After Visual Timesheets
| Metric | Before | After |
|---|---|---|
| Hour Verification Rate | 0% (no proof) | 100% (visual proof) |
| Unverified Hours | 5-10% of billed hours | 0% (all verified) |
| Margin Erosion | $50K-$80K/month | $0 (protected) |
| Client Disputes | Frequent questions | Rare (visual proof) |
| Client Trust | Moderate | High (transparency) |
| Annual Margin Protection | $600K-$960K lost | $0 (fully protected) |
Customer Success Story
"This is our insurance policy for remote contractor billing. We instantly verify all submitted time logs against the visual proof. It's built unbreakable trust with our key clients and protected our margins."
Calculate Your ROI
Here's a real example of ROI for a typical staffing agency with 100 contractors:
Assumptions: 100 contractors, $1M monthly revenue, 8% unverified hours, $50/hour manager rate, 20 hours/month on disputes, 2% adjustment rate.
Calculate Your Custom ROIKey Features for Staffing Agencies
Instant Verification
Verify all contractor hours instantly with visual proof. See exactly what was worked on during billable time.
Margin Protection
Protect your margins by ensuring you only bill for verified hours. Eliminate revenue loss from unverified time.
Client-Ready Reports
Generate professional PDF reports with screenshot thumbnails. Attach to invoices for instant client approval.
Contractor Management
Manage multiple contractors across different clients and projects with organized visual proof.
Privacy Controls
Automatic screenshot blurring protects sensitive data while still providing proof of work activity.
Project-Specific Tracking
Organize screenshots and time logs by client and project for accurate billing and easy report generation.
Common Questions for Staffing Agencies
How do we verify hours from multiple contractors?
Visual Timesheets allows you to manage multiple contractors across different clients and projects. Each contractor's hours are automatically verified with screenshots, and you can review all hours from a central dashboard. Reports can be generated per contractor, per client, or per project.
What if contractors have privacy concerns?
Visual Timesheets includes automatic screenshot blurring to protect sensitive data. Screenshots are only captured during active work time, not during breaks. We provide communication templates to help you explain monitoring practices transparently. Learn more about communicating with contractors.
How does this protect our margins?
By verifying every hour with visual proof, you ensure you only bill clients for verified, productive work. This eliminates unverified hours that eat into margins (typically 5-10% of revenue). Visual proof also prevents disputes that could result in invoice adjustments.
Can clients see the screenshots?
Clients receive visual timesheet reports as PDFs attached to invoices. These reports include screenshot thumbnails showing work activity. Clients don't have direct access to the platform, but they receive comprehensive visual proof with every invoice.
Resources for Staffing Agencies
Ready to Protect Your Margins?
Join Apex Staffing Group and other leading staffing agencies who trust Visual Timesheets to verify every hour and protect profitability.