Visual Timesheets Glossary
Comprehensive definitions of key terms related to Visual Timesheets, screenshot monitoring, time tracking, and visual proof of work.
44 terms defined
A2 terms
Automated Screenshot Capture
The process of automatically taking screenshots of a user's screen at configurable intervals without manual intervention. Visual Timesheets uses automated screenshot capture to provide proof of work during time tracking sessions.
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Audit Trail
A chronological record of activities and events. In Visual Timesheets, the audit trail includes all screenshots, time entries, and access logs, providing a complete history of work activity for billing verification.
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B4 terms
Billable Hours
Time spent on work that can be charged to a client. Visual Timesheets helps verify billable hours by providing visual proof of work activity during tracked time periods.
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Billing Dispute
A disagreement between a service provider and client regarding charges on an invoice. Visual Timesheets reduces billing disputes by over 90% by providing irrefutable visual proof of work.
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Billing Verification
The process of confirming that billed hours are accurate and justified. Visual Timesheets provides visual proof of work to support billing verification, eliminating disputes.
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BPO (Business Process Outsourcing)
A business model where companies outsource specific business processes to third-party service providers. BPOs use Visual Timesheets to provide proof of work to clients, especially for offshore teams.
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C4 terms
Client-Ready Reports
Professional reports formatted for client review. Visual Timesheets generates client-ready PDF reports with thumbnail screenshots that can be directly attached to invoices.
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Cloud Storage
Remote storage of data on servers accessed via the internet. Visual Timesheets stores all screenshots securely in encrypted cloud storage, ensuring data is accessible from anywhere while maintaining security.
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Compliance
Adherence to laws, regulations, and standards. Visual Timesheets includes features to help with GDPR, labor law, and data protection compliance when implementing screenshot monitoring.
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Configurable Intervals
Adjustable time periods between screenshot captures. Visual Timesheets allows you to configure screenshot intervals from every 5 minutes to once per hour, depending on project needs.
D2 terms
Dashboard
A centralized interface for viewing and managing time tracking data. The Visual Timesheets dashboard allows managers to review screenshots, generate reports, and monitor team activity.
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Data Encryption
The process of converting data into a secure format that can only be read with a decryption key. Visual Timesheets uses industry-standard encryption to protect screenshot data both in transit and at rest.
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E2 terms
Employee Monitoring
The practice of tracking and observing employee work activity. Visual Timesheets provides screenshot-based monitoring that focuses on proof of work rather than invasive surveillance, with privacy controls to protect sensitive data.
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Export
The process of downloading data in a specific format. Visual Timesheets allows you to export visual timesheet reports as PDFs for attachment to invoices or client review.
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F1 term
Frequency
How often screenshots are captured. Visual Timesheets allows configurable screenshot frequency from every 5 minutes to once per hour, set per project based on verification needs.
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G1 term
GDPR (General Data Protection Regulation)
European Union regulation governing data protection and privacy. Visual Timesheets includes features to help with GDPR compliance, including data export, privacy controls, and configurable retention periods.
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H1 term
HiveDesk
The comprehensive time tracking and workforce management platform that powers Visual Timesheets. HiveDesk provides a complete solution for remote team management, including Visual Timesheets as an integrated feature.
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I2 terms
Invoice
A document requesting payment for services rendered. Visual Timesheets helps support invoices by providing visual proof of work reports that can be attached, reducing disputes and speeding up payment.
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Irrefutable Proof
Evidence that cannot be disputed or denied. Visual Timesheets provides irrefutable proof of work through automated screenshots that show exactly what was done during billable hours.
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M2 terms
MSP (Managed Service Provider)
A company that provides IT services and support to other businesses. MSPs use Visual Timesheets to justify billable remote support hours and secure faster invoice approvals from clients.
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Margin Protection
Safeguarding profitability by ensuring accurate billing. Visual Timesheets protects margins by verifying that only productive, billable work is charged to clients.
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O2 terms
Offshore Teams
Teams located in a different country than the client or main business operations. Visual Timesheets is particularly valuable for managing offshore teams, providing proof of work across time zones and locations.
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Offline Mode
The ability to function without an active internet connection. Visual Timesheets can capture screenshots while offline, storing them locally and uploading to the cloud when connectivity is restored.
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P5 terms
PDF Export
The ability to download reports in PDF format. Visual Timesheets exports visual timesheet reports as clean, professional PDFs ready for client review or invoice attachment.
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PII (Personally Identifiable Information)
Data that can identify a specific individual. Visual Timesheets includes privacy controls like screenshot blurring to protect PII while still providing proof of work activity.
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Privacy Controls
Settings and features that protect sensitive information. Visual Timesheets includes privacy controls such as automatic screenshot blurring to obscure PII while maintaining proof of work.
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Project-Specific Tracking
Time tracking organized by individual projects or clients. Visual Timesheets supports project-specific tracking, allowing you to organize screenshots and time logs by project for accurate billing.
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Proof of Work
Evidence demonstrating that work was actually performed. Visual Timesheets provides visual proof of work through automated screenshots, showing clients exactly what was done during billable hours.
R3 terms
Random Intervals
Screenshot capture at unpredictable times within a set frequency range. Visual Timesheets captures screenshots at random intervals to ensure natural work patterns are documented without being predictable.
Remote Teams
Teams that work from locations outside a central office. Visual Timesheets is designed for remote teams, providing proof of work for distributed workers and offshore contractors.
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Retention Period
How long data is stored before being deleted. Visual Timesheets allows configurable retention periods for screenshots, helping with compliance and storage management.
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S3 terms
Screenshot Blurring
A privacy feature that automatically obscures sensitive information in screenshots. Visual Timesheets can blur PII and confidential data while still providing proof of work activity.
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Screenshot Monitoring
The practice of capturing screenshots of a user's screen to monitor work activity. Visual Timesheets uses screenshot monitoring to provide visual proof of work for billing verification.
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Staffing Agency
A company that recruits and places workers with client organizations. Staffing agencies use Visual Timesheets to verify hours submitted by remote contractors and protect profitability.
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T3 terms
Time Log
A record of time spent on work activities. Visual Timesheets creates time logs with associated screenshots, providing both time tracking and visual verification of work.
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Time Tracking
The process of recording time spent on work activities. Visual Timesheets combines time tracking with automated screenshot capture to provide comprehensive proof of work.
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Traditional Timesheets
Manual or basic digital time records that only show hours worked without verification. Visual Timesheets provides an upgrade from traditional timesheets by adding visual proof of work.
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U1 term
Unverified Hours
Billable hours that cannot be confirmed or proven. Visual Timesheets eliminates unverified hours by providing visual proof of work, ensuring only productive time is billed.
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V4 terms
Visual Evidence
Proof of work provided through images or screenshots. Visual Timesheets provides visual evidence of work activity through automated screenshot capture, creating irrefutable proof.
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Visual Proof of Work
Evidence of work activity provided through visual means such as screenshots. Visual Timesheets specializes in providing visual proof of work to eliminate billing disputes and build client trust.
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Visual Timesheet
A timesheet that includes visual proof of work, typically through screenshots. Visual Timesheets creates visual timesheets that combine time tracking data with screenshot evidence.
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Visual Timesheet Report
A comprehensive report combining time tracking data with screenshot thumbnails. Visual Timesheets generates visual timesheet reports as PDFs that can be attached to invoices.
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W2 terms
Work Verification
The process of confirming that work was actually performed. Visual Timesheets provides work verification through automated screenshots, showing exactly what was done during tracked time.
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Workforce Management
The comprehensive management of employee work, including time tracking, productivity monitoring, and resource allocation. HiveDesk provides workforce management tools including Visual Timesheets.
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