Top 10 Time Tracking Software with Screenshots in 2025
Comprehensive comparison of the top 10 time tracking software with screenshot monitoring. Compare features, pricing, and use cases for BPOs, staffing agencies, and MSPs.
Top 10 Time Tracking Software with Screenshots in 2025
When you need visual proof of work for billing verification, time tracking software with screenshot monitoring is essential. But with so many options available, how do you choose the right one?
In this guide, we'll compare the top 10 time tracking software solutions with screenshot monitoring, helping you find the best fit for your business needs.
What to Look For in Screenshot Time Tracking Software
Before diving into the comparison, here's what matters most:
Essential Features
- Automated Screenshot Capture - Screenshots taken automatically without manual effort
- Configurable Intervals - Ability to set screenshot frequency
- Privacy Controls - Screenshot blurring for sensitive data
- Client-Ready Reports - Professional reports for invoice attachment
- Project-Specific Tracking - Organize by client/project
- Data Security - Encryption and secure storage
- Compliance Features - GDPR, labor law compliance
Use Case Considerations
- Billing Verification: Need client-ready reports
- Productivity Monitoring: Want employee activity insights
- Compliance: Need GDPR/labor law features
- Industry Focus: BPO/staffing/MSP specific features
Top 10 Time Tracking Software with Screenshots
1. Visual Timesheets (HiveDesk)
Best For: BPOs, Staffing Agencies, MSPs - Billing Verification
Key Features:
- Automated screenshot capture with privacy controls
- Client-ready PDF reports with thumbnails
- Screenshot blurring for sensitive data
- Project-specific time tracking
- GDPR-compliant features
- Designed specifically for billing verification
Pricing: Part of HiveDesk platform (integrated pricing)
Pros:
- Purpose-built for billing verification
- Eliminates billing disputes (90%+ reduction)
- Professional client-ready reports
- Strong privacy controls
- Industry-specific focus
Cons:
- Requires HiveDesk platform
- May have more features than needed for simple use cases
Ideal For: Businesses that need to eliminate billing disputes and provide visual proof of work to clients.
2. Time Doctor
Best For: General Remote Teams - Productivity Monitoring
Key Features:
- Automated screenshot monitoring
- Website and app usage tracking
- Productivity scores and reports
- Distraction alerts
- Payroll integration
Pricing: Starts at $7/user/month
Pros:
- Established platform with large user base
- Comprehensive productivity features
- Good integrations
- Standalone solution
Cons:
- Less focused on billing verification
- More invasive monitoring (website/app tracking)
- Limited privacy controls
- Reports less client-ready
Ideal For: Teams focused on productivity monitoring rather than client billing verification.
3. Hubstaff
Best For: Remote Teams - Time Tracking & Productivity
Key Features:
- Automated screenshot capture
- Activity levels and productivity tracking
- GPS tracking (for field teams)
- Project management integration
- Payroll and invoicing features
Pricing: Starts at $7/user/month
Pros:
- Good project management integration
- Activity level tracking
- GPS tracking for field teams
- Invoicing features
Cons:
- Less focused on billing verification
- Reports may need customization for clients
- Privacy controls less robust
Ideal For: Remote teams that need time tracking with project management integration.
4. Toggl Track
Best For: Freelancers & Small Teams - Simple Time Tracking
Key Features:
- Manual time tracking (screenshot add-on available)
- Simple, user-friendly interface
- Good reporting features
- Team collaboration tools
Pricing: Starts at $10/user/month (screenshot feature in higher tiers)
Pros:
- Very user-friendly
- Good for freelancers
- Simple setup
- Affordable pricing
Cons:
- Screenshot feature is add-on, not core
- Less automated than competitors
- Limited billing verification focus
Ideal For: Freelancers and small teams who want simple time tracking with optional screenshots.
5. RescueTime
Best For: Individuals & Small Teams - Productivity Insights
Key Features:
- Automatic time tracking
- Website and app usage tracking
- Productivity reports
- Focus time features
Pricing: Starts at $12/month
Pros:
- Automatic tracking (no manual start/stop)
- Good productivity insights
- Focus time features
- Privacy-focused
Cons:
- No screenshot monitoring
- More productivity-focused than billing verification
- Limited team features
Ideal For: Individuals and small teams focused on personal productivity rather than client billing.
6. Clockify
Best For: Small to Medium Teams - Free Time Tracking
Key Features:
- Free time tracking (with paid screenshot add-on)
- Project and client tracking
- Reporting and analytics
- Team management
Pricing: Free (screenshot feature in paid plans)
Pros:
- Free tier available
- Good for small teams
- Simple interface
- Affordable paid plans
Cons:
- Screenshot feature is add-on
- Less robust than dedicated solutions
- Limited billing verification features
Ideal For: Small teams on a budget who need basic time tracking with optional screenshots.
7. Desktime
Best For: Remote Teams - Automatic Time Tracking
Key Features:
- Automatic time tracking
- Screenshot monitoring
- Productivity tracking
- Absence calendar
- Project tracking
Pricing: Starts at $7/user/month
Pros:
- Automatic tracking
- Good productivity features
- Absence management
- Project tracking
Cons:
- Less focused on billing verification
- Limited client-ready reports
- Privacy controls less robust
Ideal For: Remote teams that want automatic tracking with productivity insights.
8. ActivTrak
Best For: Enterprise - Employee Monitoring
Key Features:
- Screenshot monitoring
- Website and app usage tracking
- Productivity analytics
- Behavior insights
- Compliance features
Pricing: Custom pricing (enterprise-focused)
Pros:
- Enterprise-grade features
- Comprehensive monitoring
- Good analytics
- Compliance features
Cons:
- Expensive (enterprise pricing)
- More surveillance-focused
- Less billing verification focus
- May be overkill for small teams
Ideal For: Large enterprises that need comprehensive employee monitoring and analytics.
9. TimeCamp
Best For: Small to Medium Teams - Project Time Tracking
Key Features:
- Time tracking with screenshots
- Project and task tracking
- Billing and invoicing
- Productivity tracking
- Team management
Pricing: Starts at $7/user/month
Pros:
- Good project tracking
- Billing features
- Team management
- Affordable pricing
Cons:
- Screenshot feature less robust
- Limited privacy controls
- Reports may need customization
Ideal For: Small to medium teams that need project tracking with basic screenshot monitoring.
10. Monitask
Best For: Small Teams - Simple Employee Monitoring
Key Features:
- Screenshot monitoring
- Activity tracking
- Time tracking
- Project management
- Team dashboard
Pricing: Starts at $5.99/user/month
Pros:
- Affordable pricing
- Simple setup
- Good for small teams
- Basic monitoring features
Cons:
- Limited features compared to competitors
- Less robust reporting
- Limited billing verification focus
- Smaller platform
Ideal For: Small teams on a budget who need basic screenshot monitoring.
Comparison Table
| Software | Best For | Screenshot Quality | Billing Focus | Privacy Controls | Pricing | |----------|----------|-------------------|--------------|-----------------|---------| | Visual Timesheets | Billing Verification | ⭐⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ | Platform-based | | Time Doctor | Productivity | ⭐⭐⭐⭐ | ⭐⭐⭐ | ⭐⭐⭐ | $7/user/month | | Hubstaff | Time Tracking | ⭐⭐⭐⭐ | ⭐⭐⭐ | ⭐⭐⭐ | $7/user/month | | Toggl Track | Simple Tracking | ⭐⭐⭐ | ⭐⭐ | ⭐⭐⭐ | $10/user/month | | RescueTime | Productivity | N/A | ⭐⭐ | ⭐⭐⭐⭐ | $12/month | | Clockify | Free Tracking | ⭐⭐⭐ | ⭐⭐ | ⭐⭐⭐ | Free + Paid | | Desktime | Auto Tracking | ⭐⭐⭐ | ⭐⭐ | ⭐⭐⭐ | $7/user/month | | ActivTrak | Enterprise | ⭐⭐⭐⭐ | ⭐⭐ | ⭐⭐⭐ | Custom | | TimeCamp | Project Tracking | ⭐⭐⭐ | ⭐⭐⭐ | ⭐⭐⭐ | $7/user/month | | Monitask | Small Teams | ⭐⭐⭐ | ⭐⭐ | ⭐⭐ | $5.99/user/month |
Recommendations by Use Case
For Billing Verification (BPOs, Staffing, MSPs)
Top Choice: Visual Timesheets
- Purpose-built for billing verification
- Client-ready reports
- Eliminates disputes
- Privacy controls
Alternative: TimeCamp
- Good project tracking
- Billing features
- More affordable
For Productivity Monitoring
Top Choice: Time Doctor
- Comprehensive productivity features
- Established platform
- Good integrations
Alternative: Hubstaff
- Activity tracking
- Project management integration
For Small Teams on a Budget
Top Choice: Clockify
- Free tier available
- Affordable paid plans
- Basic screenshot feature
Alternative: Monitask
- Very affordable
- Simple setup
- Basic features
For Enterprise Needs
Top Choice: ActivTrak
- Enterprise-grade features
- Comprehensive monitoring
- Good analytics
Alternative: Visual Timesheets (HiveDesk)
- Comprehensive platform
- Industry-specific features
- Scalable solution
Key Decision Factors
1. Primary Goal
Billing Verification: Visual Timesheets, TimeCamp Productivity Monitoring: Time Doctor, Hubstaff Simple Time Tracking: Toggl Track, Clockify
2. Budget
Free/Low Cost: Clockify (free), Monitask ($5.99/user) Mid-Range: Time Doctor, Hubstaff ($7/user) Enterprise: ActivTrak (custom), Visual Timesheets (platform)
3. Team Size
Small Teams (1-10): Toggl Track, Clockify, Monitask Medium Teams (10-50): Time Doctor, Hubstaff, TimeCamp Large Teams (50+): Visual Timesheets, ActivTrak
4. Industry
BPO/Staffing/MSP: Visual Timesheets (purpose-built) General Remote Teams: Time Doctor, Hubstaff Freelancers: Toggl Track, Clockify
Conclusion
The best time tracking software with screenshots depends on your primary goal:
- For billing verification and eliminating disputes: Visual Timesheets is the clear winner
- For productivity monitoring: Time Doctor or Hubstaff
- For simple time tracking: Toggl Track or Clockify
- For enterprise needs: ActivTrak or Visual Timesheets
Consider your budget, team size, industry, and primary use case when making your decision. Most solutions offer free trials—take advantage of them to find the best fit.
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