GM
"We cut our time spent resolving billing disputes by over 90%. Visual Timesheets provides the exact proof our clients want to see, no questions asked. Our invoices get paid faster, and our managers can focus on operations."
Eliminate Client Billing Disputes with Irrefutable Proof of Work
Time Tracking Software with Automated Screenshots for BPOs, Staffing Agencies, and MSPs.
Provide undeniable proof of work, eliminate billing disputes, and build trust with your clients. Visual Timesheets delivers the transparency you need to validate every minute of billable hours.
Visual Timesheets is powered by HiveDesk's comprehensive time tracking and workforce management platform.
The Problem: "He Said, She Said" Billing Disputes
How much time do your managers waste investigating client complaints about remote work billing? For BPOs and staffing agencies, verifying work hours is a constant challenge. Clients demand proof, and traditional timesheets offer no real verification. Learn more about how visual timesheet tracking works.
This leads to endless back-and-forth emails, invoice adjustments, wasted administrative time, and a slow erosion of the client trust you worked so hard to build. Without reliable time tracking tools, you are left guessing.
The Solution: Irrefutable Visual Verification
Visual Timesheets (powered by HiveDesk) is the direct solution. We replace manual guesswork with automated time tracking and visual proof of work.
Our time tracking software automatically captures screenshots of your remote agents' and contractors' activity at configurable intervals. This creates a clear, time-stamped visual record tied directly to their billable hours.
This real-time transparency eliminates disputes before they start. Now, you can bill with 100% confidence, backed by visual records that prove the value your team members deliver every minute of the day.
How Visual Timesheets Work
Simple setup. Automated capture. Client-ready reports.
1
Simple Setup
Invite your agents and contractors. They install a lightweight, silent desktop app in minutes. Whether you manage freelancers or full-time staff, setup is minimal and requires no complex configuration. Use our implementation checklist to ensure a smooth rollout.
2
Automated Capture
While the time tracker is running for a specific project, the app automatically performs screenshot capture at random intervals (or a frequency you set). This time tracking process is non-disruptive and runs silently in the background, ensuring accurate time logs.
3
Secure Review
Screenshots are securely uploaded to the cloud, tied to specific projects and tasks. Managers can review the visual proof of work from a simple, central dashboard to monitor project progress and workflows.
4
Generate Client-Ready Reports
Instantly generate and export simple visual timesheets (as PDFs). Attach these detailed reports directly to your client billing invoices to provide irrefutable proof of all logged hours. See example client communication templates.
Key Features for Visual Proof of Work
Automated Screenshot Capture
The lightweight time tracking app runs silently, capturing work activity without manual intervention or workflow disruption.
Configurable Capture Frequency
Set screenshot intervals per project—from every 5 minutes to once per hour—to match specific client verification requirements and optimize your workflows.
Secure Cloud Storage
All images are encrypted and stored securely, creating a permanent, auditable log of all time entries. Learn about compliance requirements.
Easy Report Generation
Create simple, visual timesheet reports with thumbnail images in just a few clicks. It's the ultimate time management tool for proving value. See best practices for client billing.
Client-Ready PDF Exports
Instantly export reports to a clean PDF format, ready to be attached to your invoices as definitive proof of work.
Optional Privacy Controls
Enable automatic screenshot blurring to obscure sensitive data (PII) while still proving employee work activity. Learn more about privacy controls.
See Visual Timesheets in Action
Explore the interface that makes visual proof of work simple and powerful
Dashboard Interface
Central dashboard where managers can review all captured screenshots, monitor project progress, and track billable hours across teams.
Screenshot Gallery View
Browse captured screenshots organized by project, task, and time. Each screenshot is time-stamped and tied to specific billable hours.
PDF Report Preview
Generate professional PDF reports with screenshot thumbnails ready to attach to client invoices. Reports include all visual proof of work.
Settings & Configuration
Configure screenshot capture frequency, enable privacy controls like screenshot blurring, and manage project-specific settings.
Built for Your Industry
Tailored benefits for BPOs, Staffing Agencies, and MSPs
For BPOs
Stop invoice disputes and reduce client churn. Visual Timesheets provides the undeniable proof of work your clients demand. Shorten payment cycles and re-focus your managers on operations, not billing arguments.
Learn more about Visual Timesheets for BPOs →For Staffing Agencies
Verify every hour submitted by your remote teams and offshore contractors. Protect your profitability by ensuring you only bill clients for verified, productive work. Build trust and stand out by offering 100% billing transparency with our time tracking software.
Learn more about Visual Timesheets for Staffing Agencies →For MSPs
Justify every billable minute spent on remote client support and maintenance. When a client questions your invoice, send them a visual report. It's the simplest way to validate your team's work hours and secure faster invoice approvals.
Learn more about Visual Timesheets for MSPs →What Our Customers Are Saying
FM
"This is our insurance policy for remote contractor billing. We instantly verify all submitted time logs against the visual proof. It's built unbreakable trust with our key clients and protected our margins."
CD
"The Proof of Work PDF report is a game-changer. We attach it directly to our main client invoices. It has completely eliminated the back-and-forth we used to have over billable remote support hours."
Simple, Affordable Pricing with Clear ROI
Stop losing money to unverified hours and endless billing disputes. Visual Timesheets is not a separate, expensive add-on; it's an integrated feature of the complete HiveDesk workforce management platform.
Our plans are designed to provide an immediate return on your investment by protecting your revenue and saving valuable administrative time. Calculate your ROI to see potential savings.
Ready to eliminate billing disputes with visual proof of work?
Join thousands of BPOs, Staffing Agencies, and MSPs who trust HiveDesk's comprehensive workforce management platform to provide irrefutable proof of work and build unbreakable client trust.
Learn more about Visual Timesheets vs Traditional Timesheets, explore our blog for industry insights, check out our glossary for key terms, or download free resources.